Marysville Joint Unified School District

The Purchasing Department handles all outgoing U.S. Postal Mail. The two types of mail, bulk and nonbulk require different processing. Please follow these instructions to prevent delays in mailing your items.

 

Bulk Mail: The District has one bulk mail permit number. All bulk mail must have the return address of:

MJUSD

1919 B St. Marysville, CA 95901

 

The school name should be added above the return address. The postage area will need to have the applicable Non-profit Standard of First-Class Pre-sort logo that includes our bulk permit number (#259) printed on all envelopes. Effective January 1, 2010; all bulk must have a “Return Service Requested” statement printed ¼” or more below the return address or bulk imprint per USPS mandate. The Print Shop can assist with pre-printing bulk envelopes / flyers / newsletters. Each site is responsible for completing the correct applicable bulk mail forms and sending them with the mailing to the District mailroom. Accurate piece counts are important.

 

All bulk mail must be sorted by zip code prior to being sent to the District mailroom for processing. The mail will need to be sorted as follows: Separate Marysville (95901), Olivehurst (95961), all other zips beginning with 959, and all zips outside of the 959 prefix. There is no need to sort beyond these 4 zip code groups. NOTE: The District mail machine can seal standard envelopes if the flaps are folded down or open and nested. Please do not tuck envelope flaps inside the envelopes.

 

Standard Bulk is defined as 200 pieces or more, identical size and weight, generic in nature, general information (i.e. flyers / announcements / newsletters). The Non-profit Standard bulk stamp logo with permit number must be used. For Standard Bulk you will fill out the USPS Standard Bulk Form 3602.

 

First Class Pre-sort Bulk is defined as 500 pieces or more, identical size and weight, unique / personalized information per recipient (i.e. report cards / progress reports / test results). The Pre-sorted First-Class bulk stamp logo with permit number must be used. For First Class Pre-sort Bulk you will fill out the USPS First Class Bulk Form 3600.

 

The Post Office will not accept flyers sealed using staples or coding dots. You may use Avery #05247 (Office Depot item #283271) mailing seals or tape to seal those mail pieces not placed in envelopes. Do not tape over the postage area on any mail piece or use binder clips inside envelopes. Note: the closed end of a folded flyer should always be on the bottom with two seals on top, 1” from each edge, and one seal midway down the right side. Single sheet tri-fold or bi-fold flyers are best placed in an envelope, as they are too thin for machine processing.

Non-Bulk Mail Information: With the postage rate change that took effect May 14, 2007, the Post Office implemented a “shape based” surcharge for outgoing U.S. Mail. In addition to weight, this change incorporates the size and shape of the mail piece into the price of postage. For example, there will be additional fees for standard (No. 10 envelopes) letters exceeding ¼” thickness. It may be more cost effective to fold your documents in half and use a 6” x 9” non-clasp envelope if doing so brings the thickness below ¼”.

 

Use manila envelopes without metal fasteners. The Post Office must manually process the clasp envelopes and will charge an extra handling fee beyond the extra size fee. The Warehouse stocks nonclasp manila envelopes. If you must use an envelope with a clasp, please do not use the clasp to seal the envelope. If the clasp is used, place clear packaging tape over the clasp.

 

District mail processing equipment cannot seal envelopes that have the flap crease blocked. Overstuffed envelopes do not allow the machine to seal and often cost more than having the documents folded in half and placed in a 6” x 9” envelope if the thickness is less than ¼”. If your only option is to use a #10 envelope for a thick document, please manually seal the envelope prior to sending it to the mailroom. All manila envelopes must also be manually sealed before they are sent to the mailroom for processing.

 

All address labels must be placed at least 5/8” above the bottom of the mailing to allow for barcode clearance.

 

To qualify for postcard pricing, the postcard must be rectangular with a minimum size of 3 ½” high x 5” long. The maximum postcard size is 4 ½” high x 6” long.

 

Please remember that all mail must have a return address with your site or department name. The mailpiece will be opened to determine the site or department to charge the mailing to if we cannot identify the location.

 

Certified Mail should have the barcode number strip placed on the top of the envelope, left of the postage tape area (3 ½” is needed for the postage tape on the top right side of the envelope). If there is not sufficient room between the postage area and the return address for this number strip, the Post Office will allow placement on the left side of the envelope under the return address. The certified mail return receipt address card should be affixed to the back of the sealed envelope. Note: If you do not need a signed return receipt (green card), you can use the certified form only and track your delivery online (there will be no signature online). Not using the return receipt green card will result in a significant savings.